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These Terms and Conditions are applicable to all Online Participant(s) “Online Participant“ of the 2023 Human Resources Professionals Association (HRPA) Annual Meeting (AM) which will be held on Wednesday, May 17th, 2023 between 1:30pm and 3:00pm in-person or online. 

All Registrants with the status Active who are in the Membership Class of CHRP, CHRL or CHRE are eligible to participate as Online Participants of the AM subject to their accepting the Terms and Conditions outlined below. 

Online Service(s) “Online Services“ for the AM will be provided by HRPA’s online registration and webcasting platform. 

2. Stability and Availability of the Online Services
The technical measures we have taken to guarantee the availability and performance of our Online Services conform to the latest standards. However, given the current technology of Internet services, fluctuations and disruptions in the availability, performance, stability and reliability of our Online Services may occur. HRPA cannot control the availability, performance, stability, and reliability of the telecommunications network, or of the Internet services and network elements provided by third parties. HRPA cannot guarantee, and accepts no liability for the availability, performance, stability, and reliability of the telecommunications network, the Internet services, and network elements provided by third parties, or access at all times to our Internet services. Furthermore, HRPA accepts no responsibility for errors and defects in the hardware and software used for the Online Services, including hardware and software of the service companies involved, provided there has been no intentional wrongdoing or gross negligence. If HRPA believes that there are serious security concerns, we reserve the right to suspend or discontinue our Internet services without further notice. If you experience any technical problems, please email and if you’d prefer to call, please call during 8:30am to 5:00pm locally at 416-923-2324 or toll-free within North America at 1-800-387-1311.

3. Data Protection
The security of your personal data and protection of your privacy are a top priority for us. We ensure this with methods for secure data communication that comply with state-of-the-art technology, and fully compliant with the federal Personal Information Protection and Electronic Documents Act (“PIPEDA”) and Canada’s Anti-Spam Legislation (CASL) laws. If you have any further questions or concerns with privacy, please review HRPA’s Privacy Policy. 

Your data is stored, processed, and used in the course of operating the online service, exclusively for the following purposes: 

  • Registration and Validation of your participation in the AM webcast 
  • User identification for accessing the online webcast transmission of the AM

4. Online Registration
Pre-registration is required for the Annual Meeting. You must successfully complete your Online Registration no later than 48 hours prior to the commencement of the AM. Shortly after registration, you will receive an email at your designated email address with confirmation details. If you do not receive the invitation to the AM electronically within 2 business days of your registration, please contact us at 

5. Providing your e-mail address as part of Online Registration information
Each Online Participant must ensure that their designated e-mail address is capable of receiving e-mails and that incoming e-mails are read. If your e-mail address changes, please inform us no later than 48 hours prior to the start of the AM.

6. Voting and Rules of Proxy
Only Registrants in Membership classes of CHRP, CHRL and CHRE’s as outlined in the HRPA By-laws will be eligible to vote and participate at the AM. Voters who are Online Participants of the AM will be able to vote using the Online Services. 

Voting eligibility of Members will be confirmed as part of the Online Registration process. Safeguards are in place to ensure only eligible Members vote and multiple voting by the same Member is restricted. 

No voting Member can submit a proxy and also vote through the Online Services. 

Any allegation of inappropriate voting behaviour will be investigated, and appropriate action taken against the Registrant.

7. Rules of Professional Conduct
As a Registrant of HRPA, you have already agreed to abide by HRPA’s Rules of Professional Conduct.  HRPA’s Rules of Professional Conduct includes adherence to HRPA’s By-laws under which the AM is conducted.  A reminder here that any dishonesty in relation to the voting process, assisting anyone else any dishonesty in relation to the voting process, or any other action intended to disrupt the conduct of the AM will be considered a breach of the Rules of Professional Conduct.

8. Changes to the Terms and Conditions
We will notify you of any changes to these terms and conditions via the email address that you provided during registration for the AM.

9. Acceptance
By clicking “I accept the Terms and Conditions” and completing the Online Registration for the AM, you are agreeing with these terms and conditions. 



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