1. Scope
These Terms and Conditions are applicable to all webcast participants of the 2024 Human Resources Professionals Association (HRPA) Annual Meeting (AM) which will be held on Wednesday, May 22nd, 2024, between 1:00pm and 2:30pm by webcast.

All Registrants with the status Active who are in the Membership Class of CHRP (Certified Human Resources Professional), CHRL (Certified Human Resources Leader) or CHRE (Certified Human Resources Executive) are eligible to participate, subject to their accepting these Terms and Conditions.

Online services for the AM will be provided by HRPA’s online registration and webcasting platform.

2. Stability and Availability of the Online Services
The technical measures we have taken to guarantee the availability and performance of our online services conform to the latest standards. However, given the current technology of Internet services, fluctuations and disruptions in the availability, performance, stability, and reliability of online services may occur. HRPA cannot control the availability, performance, stability, and reliability of the telecommunications network, or of the Internet services and network elements provided by third parties. HRPA cannot guarantee, and accepts no liability for, the availability, performance, stability, and reliability of the telecommunications network, Internet services, network elements provided by third parties, or access to our Internet services. Furthermore, HRPA accepts no responsibility for errors and defects in the hardware and software used for the online services, including hardware and software of the service companies involved, provided there has been no intentional wrongdoing or gross negligence by HRPA. If HRPA believes that there are serious security concerns, we reserve the right to suspend or discontinue our Internet services without further notice. If you experience any technical problems, please email itsupport@hrpa.ca and if you would prefer to call, please call between 8:30am and 5:00pm, locally at 416-923-2324, or toll-free within North America at 1-800-387-1311.

3. Data Protection
The security of your personal data and protection of your privacy are a top priority for us. We ensure this with methods for secure data communication that comply with state-of-the-art technology. We are compliant with the federal Personal Information Protection and Electronic Documents Act (“PIPEDA”) and Canada’s Anti-Spam Legislation (CASL) laws. If you have any further questions or concerns with privacy, please review HRPA’s Privacy Policy.

Your data is stored, processed, and used while operating the online service, exclusively for the following purposes:

  • Registration and validation of your participation in the AM webcast
  • User identification for accessing the online webcast transmission of the AM

4. Online Registration
Pre-registration is required for the AM. You must successfully complete your online registration no later than 48 hours prior to the commencement of the AM. Shortly after registration, you will receive an email at your designated email address with confirmation details. If you do not receive the invitation to the AM electronically within 2 business days of your registration, please contact us at annualmeeting@hrpa.ca.

5. Providing your E-mail Address as Part of Online Registration information
Each online participant must ensure that their designated e-mail address is capable of receiving e-mails and that incoming e-mails are read. If your e-mail address changes, please inform us no later than 48 hours prior to the start of the AM.

6. Voting and Rules of Proxy
Only Registrants in the Membership classes of CHRP, CHRL, and CHRE, as outlined in the HRPA By-laws, will be eligible to vote and participate at the AM. Voters who are online participants of the AM will be able to vote using the online services.

Voting eligibility of Members will be confirmed as part of the Online Registration process. Safeguards are in place to ensure only eligible Members vote and multiple voting by the same Member is restricted.

No voting Member can submit a proxy and vote through the online service.

Any allegation of inappropriate voting behaviour will be investigated, and appropriate action will be taken against the Registrant.

7. Rules of Professional Conduct
As a Registrant of HRPA, you are required to abide by HRPA’s Code of Ethics and Rules of Professional Conduct and the HRPA’s By-laws under which the AM is conducted.  Any dishonesty in relation to the voting process, assisting anyone else in any dishonesty in relation to the voting process, or any other action intended to disrupt the conduct of the AM will be considered a breach of the By-laws and Code of Ethics and Rules of Professional Conduct.

8. Changes to the Terms and Conditions
We will notify you of any changes to these terms and conditions via the email address that you provided during registration for the AM.

9. Acceptance
By clicking “I accept the Terms and Conditions” and completing the online registration for the AM, you are agreeing with these terms and conditions.


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