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Exhibitor Manual

Table of Contents

  1. Trade Show Rules and Regulations
  2. Stronco Show Services
  3. Certificate of Insurance
  4. MTCC-Venue Requirements & Services
  5. CONEXSYS- Registration/Lead Retrieval
  6. SHOWTECH Power & Lighting
  7. AVW TELAV Computer & Audio Visual
  8. Shipping/Customs/Security
  9. Health & Safety
  10. Hotel Information

We are pleased to provide you with your Exhibitor Manual which contains all the information you need to successfully transport, set-up/tear-down, and equip your booth. All necessary forms from each of the "Official Show Vendors" are included below and under the Exhibitor Forms tab. By reviewing this information and paying attention to order details and deadlines, you will save time and money. Vendor phone numbers are listed on the forms and on the contact list.

The "Official Show Decorator" is Stronco Show Services and their full exhibitor package is listed below.

1. Trade Show Rules and Regulations

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2. Stronco Show Services

(General Contractor Information and Decorating Services)

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3. Certificate of Insurance

Exhibitors should arrange their own commercial general liability insurance, including personal and bodily injury liability, in the amount of $1 million. If you already have insurance coverage for these items, ask your insurance broker to extend the policy to cover you during the 2013 HRPA Annual Conference and Trade Show dated January 23 - 25, 2013.

NOTE: Insurance is mandatory for all exhibitors, without it exhibitors risk not being allowed to set up. Please remember to fax or email HRPA a copy of your liability Insurance for your file.

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4. MTCC-Venue Requirements & Services

Save money, paper and time and order all MTCC services online!

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5. CONEXSYS Lead Retrieval

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6. SHOWTECH Power & Lighting

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7. AVW TEL AV Computer and Audio

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8. Shipping/Customs/Security

Material Handling Transportation & Customs Broker

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9. Health & Safety

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All exhibitors are subject to the Occupational Health & Safety Act.

Active commitment to health and safety by exhibitors, suppliers, volunteers, employees and guests allows us to run our events safely and successfully. Please review the specific policies in place for HRPA's Annual Conference & Trade Show.

Occupational Health & Safety Act

a. Construction Site
This is designated to all halls and pre-function areas where lifts, zoom booms and forklifts are being used for overhead signage or lights. Hard hats and safety shoes are mandatory when they are hanging or building overhead in the halls. For example, when installing lighting and signage.

For the HRPA Annual Conference & Trade Show, this will apply to exhibitors or suppliers setting up before the move-in times or during the construction of the Exhibit Hall. The official move-in day for all exhibitors is Tuesday, January 22, 2013.

b. Industrial Site
This is designated where there are still hard wall exhibits being built and or forklifts and other Vehicles still on the exhibit floor, but all overhead activity is finished. It is the responsibility of every exhibitor to ensure that the booth set up\tear down staff have proper CSA-APPROVED SAFETY SHOES which are mandatory for exhibit set up. This will apply to exhibitors and suppliers setting up on Tuesday, January 22, 2013.

c. Isolated zones
This is designated where all move-in activity has been completed but there may be some late arrivals or new work added. The exhibit must be taped off by yellow caution tape, and red pylons and a spotter in place to caution workers passing by to be aware of the overhead work. Hard hats and safety shoes are mandatory for those workers working within the taped-off zone area.

Children under the age of 16 are not allowed on the exhibit floor during move-in or move-out times.

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10. Hotel Information - Host Hotel

InterContinental Toronto Centre
225 Front Street West, Toronto, ON M5V 2X3

Rate: $195 for single or double occupancy.
Cutoff date: January 7, 2013

Book Now or call call 1-800-235-4670 and ask for "HRPA Annual Meeting 2013"

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