3. Certificate of Insurance
Exhibitors should arrange their own commercial general liability insurance, including personal and bodily injury liability, in the amount of $1 million. If you already have insurance coverage for these items, ask your insurance broker to extend the policy to cover you during the 2012 HRPA Annual Conference and Trade Show dated Feb 1- 3, 2012.
NOTE: Insurance is mandatory for all exhibitors, without it exhibitors risk not being allowed to set up. Please remember to fax or email us a copy of your liability Insurance for your file.
4. MTCC-Venue Requirements & Services
Save money, paper and time and order all MTCC services online!
5. Exposoft
6. SHOWTECH Power & Lighting
7. AVW TEL AV Computer and Audio
8. Shipping/Customs/Security
Material Handling Transportation & Customs Broker
9. Health & Safety
All exhibitors are subject to the Occupational Health & Safety Act.
Active commitment to health and safety by exhibitors, suppliers, volunteers, employees and guests allows us to run our events safely and successfully. Please review the specific policies in place for HRPA's Annual Conference & Trade Show.
Occupational Health & Safety Act
a. Construction Site
This is designated to all halls and pre-function areas where lifts, zoom booms and forklifts are being used for overhead signage or lights. Hard hats and safety shoes are mandatory when they are hanging or building overhead in the halls. For example, when installing lighting and signage.
For the HRPA Annual Conference & Trade Show, this will apply to exhibitors or suppliers setting up before the move-in times or during the construction of the Exhibit Hall. The official move-in day for all exhibitors is Tuesday, January 31, 2012.
b. Industrial Site
This is designated where there are still hard wall exhibits being built and or forklifts and other Vehicles still on the exhibit floor, but all overhead activity is finished. It is the responsibility of every exhibitor to ensure that the booth set up\tear down staff have proper CSA-APPROVED SAFETY SHOES which are mandatory for exhibit set up. This will apply to exhibitors and suppliers setting up on Tuesday, January 31, 2012.
c. Isolated zones
This is designated where all move-in activity has been completed but there may be some late arrivals or new work added. The exhibit must be taped off by yellow caution tape, and red pylons and a spotter in place to caution workers passing by to be aware of the overhead work. Hard hats and safety shoes are mandatory for those workers working within the taped-off zone area.
Children under the age of 16 are not allowed on the exhibit floor during move-in or move-out times.
10. Hotel Information - Host Hotel
InterContinental Toronto Centre
225 Front Street West, Toronto, ON M5V 2X3
Rate: $193 for single or double occupancy.
Cutoff date January 9, 2012
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