Table of Contents

1. Trade Show Rules and Regulations
2. Stronco Show Services
3. Certificate of Insurance
4. MTCC-Venue Requirements & Services
5. Exposoft- Registration/Badge
6. SHOWTECH Power & Lighting
7. AVW TELAV Computer & Audio Visual
8. Shipping/Customs/Security
9. Trade Show Pass
10. Health & Safety
11. Hotel Information

We are pleased to provide you with your Exhibitor Manual which contains all the information you need to successfully transport, set-up/tear-down, and equip your booth. All necessary forms from each of the "Official Show Vendors" are included. By reviewing this information and paying attention to order details and deadlines, you will save time and money. Vendor phone numbers are listed on the forms and on the contact list.

The "Official Show Decorator" is Stronco Show Services and their full exhibitor package is listed below.

1. Trade Show Rules and Regulations

Trade Show Rules and Regulations (PDF)

2. Stronco Show Services

Stronco Exhibitor Kit (PDF)

(General Contractor Information and Decorating Services)

3. Certificate of Insurance

For your convenience we have negotiated a group discount insurance package with Stevenson & Hunt. You are free to insure with your choice of broker.

Stevenson & Hunt Insurance Form (DOC) - Coming Soon

4. MTCC-Venue Requirements & Services

All MTCC forms are now avilable online for online fill and order - http://www.mtccc.com/exhibitors/forms.cfm

MTCC Telecommunications Form (PDF)
MTCC Parking Pass Form (PDF)
MTCC High Speed Internet Form (PDF)
MTCC Food and Beverage Order Form (PDF)

5. Exposoft

Exhibitor Online Registration will open Oct 1, 2010

Trade Show Badges-Link will be emailed to each trade show primary contact. If you did not receive your link please email spretty@hrpa.ca  

Lead Retrieval Order Form
Download Form Here - Coming Soon

6. SHOWTECH Power & Lighting

SHOWTECH Electrical Order Form (PDF)

7. AVW TEL AV Computer and Audio

AVW TEL AV Computer and Audio Form (Excel)

8. Shipping/Customs/Security

Material Handling Transportation & Customs Broker
Logistics Tel: (800) 665-2621
Customs Tel: (800) 665-2621

9. Trade Show Pass

Available under the main tradeshow tab - Coming in the Fall

10. Health & Safety

MTCC Fire Safety (PDF)

All exhibitors are subject to the Occupational Health & Safety Act.

Active commitment to health and safety by exhibitors, suppliers, volunteers, employees and guests allows us to run our events safely and successfully. Please review the specific policies in place for HRPA's Annual Conference & Trade Show.

Occupational Health & Safety Act

a. Construction Site
This is designated to all halls and pre-function areas where lifts, zoom booms and forklifts are being used for overhead signage or lights. Hard hats and safety shoes are mandatory when they are hanging or building overhead in the halls. For example, when installing lighting and signage.

For the HRPA Annual Conference & Trade Show, this will apply to exhibitors or suppliers setting up before the move-in times or during the construction of the Exhibit Hall. The official move-in day for all exhibitors is Tuesday, February 1, 2011.

b. Industrial Site
This is designated where there are still hard wall exhibits being built and or forklifts and other Vehicles still on the exhibit floor, but all overhead activity is finished. It is the responsibility of every exhibitor to ensure that the booth set up\tear down staff have proper CSA-APPROVED SAFETY SHOES which are mandatory for exhibit set up. This will apply to exhibitors and suppliers setting up on Tuesday, February 1, 2011.

c. Isolated zones
This is designated where all move-in activity has been completed but there may be some late arrivals or new work added. The exhibit must be taped off by yellow caution tape, and red pylons and a spotter in place to caution workers passing by to be aware of the overhead work. Hard hats and safety shoes are mandatory for those workers working within the taped-off zone area.

Children under the age of 16 are not allowed on the exhibit floor during move-in or move-out times.

11. Hotel Information - Host Hotel

InterContinental Toronto Centre
225 Front Street West, Toronto, ON M5V 2X3
Rate: $189 for single or double occupancy. Cutoff date
January 3, 2011.